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The reason why I have it set up this way starting at seven a.m. and ending about noon for lunch is that after about five hours of work, most AV labor and most technicians and engineers are going to need a break. We’ll call it the lunch break … is that after about five hours, they’re going to need a lunch break or a meal break. Some ways that I’ve seen avoiding short turnarounds, and some more forgiveness around it, is that if you know you have to do a short turnaround for some reason, providing hotels on site, so then that way, hey yeah, you’re going to be in short turnaround, but maybe we can avoid the short turnaround since we’re providing on-site to eliminate drive time and travel time and everything like that. After 12 hours-ish, avoid the double time and then make sure you give a nice eight-hour break in between your different days and shifts because then you can get into this horrible day of flames, which I’ll call short turnaround all day.

Featuring Blake Althen of Human Factor, seasoned composer, and director, bringing a contemporary, artistic and world vibe to his film, television, and video compositions. Below, in our Epic Resources section, we link the awesome insider favorites that were mentioned in this episode! You’re watching this recording of our event industry podcast episode here on our blog, but wouldn’t you rather watch live, ask your own questions, and participate in person? Click here to subscribe via RSS (non-iTunes feed): Video & Audio or Audio

If you tuned in last week, you know Event Tech Podcast dived deep into the waters of how to save money on AV. But you need to go over the quote carefully, so you can know if you’re getting exactly what you need! Little details as these make all the difference when the bottom line is to save money on AV, while getting the best you need for your event. The AV company might try to sell you on the idea of top-notch equipment that you don’t need, simply because they’ll be paid a lot more.

To avoid common this AV mistake, when anything changes at your event let your AV company know right away and ask for an updated quote. And it’s not the only way formatting can go wrong, we’ve also see presenters bring in presentations created on Apple’s Keynote only to find out the conference is running PC’s for presentations leaving their creation unable to even be opened. If you have a budget you need to stick to let your AV company know what that number is, but don’t stop there! Also let the AV company know your events visions and goals, this way your AV company can help make decisions on where to try to save costs based on your needs.