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After scanning, the physical paper mail is still manually distributed to attorneys’ or assistants’ desks, or stored in a makeshift file area, replicating the labor of the previous paper-based operation, in addition to the new labor for scanning operations. * How to Assess the Current Mailroom Operation Airmail2 by DocSolid is engineered from the ground up to solve the productivity and information security requirements of law firms by providing direct delivery of postal mail to the firm’s document management system (DMS), where sensitive information can be protected and governed by the DMS best practices. Airmail2 by DocSolid enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice. digital mailroom provides: Scanned mail delivery to iManage and other DMS systems Mapped mail delivery to attorneys and legal assistants with automated notifications

DocSolid Announces “7 Reasons to Upgrade to a Digital Mail Room Operation” White Paper – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces the white paper, “7 Reasons to Upgrade to a Digital Mail Room Operation,” is now available. Airmail2 by DocSolid is engineered from the ground up to solve the productivity and information security requirements of law firms by providing direct delivery of postal mail to the firm’s document management system (DMS), where sensitive information can be protected and governed by the DMS best practices. The industry white paper, “7 Reasons to Upgrade to a Digital Mail Room Operation,” highlights include: Airmail2 by DocSolid enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice.

– DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces NLJ 500 firm, Sterne Kessler Goldstein & Fox has implemented the Airmail2 Digital Mail Room and companion Digital Records Room for direct delivery of daily mail and matter files to the firm’s document management system, iManage Work 10. Paper-free workflows and real estate compression strategies are central to this; however, neither remote work nor real estate compression can be achieved without the digital transformation of Mail Room and Records Room processes. Digital Mail + Records Suite transforms a firm’s paper-based Mail Room and Records Room functions into streamlined, digital operations supporting work-from-home and return-to-office strategies. The Airmail2 Digital Records Room builds a digitization project to convert paper records for storage in the document management system, so that firms can downsize their office real estate footprint, and deliver requested files digitally for home workers.

Our point, of course, is to shed light on the fact that your law firm cannot keep operating in emergency response mode when it comes to processing mail. The daily mail is essential to a law firm because much of it is matter related and response times often have absolute due dates. Important mail gets processed out of these folders – maybe making it into the DMS where it ultimately belongs- and some legal assistants are good at doing duplicate file clean up, but it is basically a redundant repository accumulating matter related documents on a regular basis as it competes with the intended official repository for matter files in the document management system. once a makeshift scan-to-email solution was in place, the attorneys complained 1) excess notifications filling up his precious email inbox with scans of items that mostly have already been received, 2) Delivering the physical mail after the scan to the practice area anyway – just in case.