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Document scanning involves taking physical files and documents and preparing them to get scanned into an electronic format. Professional document indexing and scanning services are a cost-effective and efficient way of getting in compliance. Indexing offers a wide range of benefits for businesses and organizations who are looking to cut costs and improve efficiencies: Internal departments can benefit significantly from indexing as it allows for the quick and easy sharing of digital information. Our proven track records of expert document conversion, data entry, and information management services will help ensure a successful and satisfactory scanning and indexing process.

Without it, you’re stuck manually combing through hundreds of thousands or even millions of digitized documents when you want to find specific information. There are different examples of metadata that you can include, such as: When selecting the appropriate metadata to use for your indexing project, it’s advantageous to add as many types of categories as possible. In addition to document scanning and indexing, many other fields use metadata indexing to help organize and retrieve information quicker. Search engines, such as Bing! and Google, use the metadata contained on a web page to determine how they should categorize and rank them in the search results.

Since COVID-19 began to change the face of the average workplace, a huge spotlight has shone on converting paper documents to digital files. No digital conversion is complete without an index, and an index isn’t possible unless documents are electronically converted. Referencing commonly used search terms during document indexing will provide better results when your team searches for files. ILM’s team helps clients pick the best indexing methods and terms to use for the most effective searches possible.

This is why on June 28th, 2019, the Executive Office of the President issued Memorandum M-19-21, which sets a federally mandated deadline of December 31st, 2021, to have all temporary and permanent Federal Documents digitized and managed electronically. The type of analog media, such as microfilm and microfiche, coupled with potential compatibility issues of modern equipment, might require additional steps to digitize safely and correctly. A thorough examination of your current records storage, back-office operations, and management processes can help prepare your organization to take the first steps in meeting the 2022 goal of NARA. The Criteria for Successfully Managing Permanent Electronic Records put out by NARA will help guide you through a self-assessment while providing more detailed information that will allow you to make informed decisions.