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To give you a better idea of what this looks like, here are five commonly multitasked activities that a virtual assistant can tackle so you can focus on one task at a time. As an alternative, offloading scheduling to a virtual assistant limits the need to check your email since they'll handle all of the back and forth of finding a time that works for everyone. When the email arrives, they can let you know via chat or a phone call, so you get notified without having to pause and glance at every new email that comes in throughout the day. Offloading lead and applicant management to your virtual assistant limits the need to constantly check your email and save you additional time by proactively gathering any missing information.

If you want to show up as a resilient leader willing and able to shepherd your team through this continued crisis, here's are some simple steps you can take to put your oxygen mask on first. The effects of sleep deprivation on the body and brain are vast and well documented (from increases in cancer risk to decreased productivity, decision-making skills, accuracy, and mood). Now, you may not be depressed, but studies show that "exercise improves mental health by reducing anxiety, depression, and negative mood and by improving self-esteem and cognitive function" regardless of the prior mental state. By making sure to take care of yourself, to put your oxygen mask on first, you're modeling the types of resilient behavior you want to cultivate on your team, and you're standing in integrity.

By having your assistant create and maintain gaps on your calendar, you’ll be able to deeply and consistently focus on the strategic priorities that help you succeed. While it may be unrealistic to split your time between three or four tasks a day, you can reduce significantly reduce switching costs by having your virtual assistant task batch your schedule. By scheduling similar meetings in a limited time frame and leaving you free time in those periods to work on projects related to those meetings, you’re able to focus more deeply than if you had activities from each of those categories interspersed throughout the day. If you’re like most executives we work with, you’re likely spending too much time on some types of meetings and not enough time engaging in other activities.

According to a 2020 survey, 92% of companies agree that having a clean CRM is critical for achieving their revenue goals, yet 45% admit that their data isn’t very accurate or well-maintained. Have access to accurate reports so that they know what stages of their pipeline need the most attention Offloading CRM management to a virtual sales assistant 95% of companies have data quality issues with their CRMs, including: 75% of companies say that their insufficient data hinders multiple departments, including sales, marketing, and customer success. When data is not maintained, it’s nearly impossible to run accurate reports on past performance and create campaigns to reengage with old contacts.